Each year meetings and worship groups are asked to update the information on file with the yearly meeting: officers and committee clerks, number of members, any changes to where you meet or how to contact you, etc. The yearly meeting uses this information to send mail and e-mail to meetings, to contact officers and clerks of committees, and to help in preparing the annual budget.
The total number of members is also sent to several Quaker organizations the yearly meeting belongs to, as the number of representatives we send to the organization’s meetings depends on the total number of members in the yearly meeting. The database manager e-mails you the information currently on file in May and asks that you return updated information by July 11 so that it can be included in the Annual Records.
If you have any questions or need a form, contact the database manager.